Invoice Creation via Supplier Portal

Once a supplier has completed services, invoices must be submitted within 60 days of delivery of service or receipt of goods.

Invoice Requirements:

  • A valid Purchase Order (PO) must be referenced on the supplier’s invoice for streamlined payment processing (only one (1) PO per invoice)
  • The invoice must reference the correct billing Ripple entity and address (Hint: Ripple entity the contract was signed with)
  • Invoice currency must match PO currency and Ripple Billing Entity
  • Invoices should be in PDF format for processing. Additionally:
    • PDF must only contain one (1) invoice
    • PDF cannot be password-protected
  • The invoice will be paid according to the contract terms

Invoice Creation in the Supplier Portal

1. Log in to the Oracle Procurement Supplier Portal.

2. Navigating to Supplier Portal

A. Click on the Home icon.
B. Click on the Supplier Portal tile to open the page.

3. Click on Create Invoice on the left hand side tasks panel to create an invoice.

5. Create Invoice page is displayed.

A. Click on the dropdown and select the appropriate Purchase Order. This will auto populate the Supplier Site, Address, and Remit to Bank Account details.

B. Auto populated to match the site associated to the Purchase Order.

C. Verify if the correct Customer Taxpayer is displayed.

D. Add the copy of the invoice by clicking on the + symbol.

E. Enter the taxable amount on the invoice.

F. Enter the invoice number and the date on the invoice.

G. Click Save to save the information filled in.

5. Updating the Lines section.

A. Click on the Select and Add icon.

B. To add all the lines of the Purchase Order, click Select All. Or you can click on the desired line below.

C. Click on Apply to associate the line to the invoice

D. Click OK to close the pop-up window.

6. Ensuring the correct invoice amount is entered into the Amount field and then Calculate Tax.

A. Double check the amount matches what is on the invoice.

B. Click on Invoice Actions and select Calculate Tax. This step will lock the ability to change the Invoice amount.

7. Select Submit to send the invoice for approval to the Ripple business owner.

8. Invoice has been submitted message will pop up on the screen. Click on "Done" to close the Invoice page.